Having a mobile workforce today means tracking mileage and being aware of the fact that every mile counts. Automated mileage tracking helps businesses better manage mileage logging, tracking, and reporting, making the overall process more efficient and reliable. With improved telematics, companies are further able to save time, improve accuracy, and make better data-driven decisions that improve the bottom line.
Here are four reasons you should consider using automated mileage tracking for your business:
1. Saves time
One of the most compelling reasons to implement automated mileage tracking is that it saves time, both for the driver and the employer. Drivers no longer tediously record and track mileage or travel information by hand, and employers no longer spend time going through these documents manually to record data and approve reimbursements. Not only do employers save time, but they also save money by eliminating mileage data entry work. With automated mileage tracking, driving data is recorded automatically and entered into its portal for easy review.
2. Improves Accuracy
All businesses who use manual mileage tracking like to think their data is accurate; this is likely not the case. It’s easy for drivers to neglect their data tracking duties among their many other responsibilities. When travel information is recorded after the fact, it’s more likely to be inaccurate, which is bad news for businesses. Data can be exaggerated to maximize reimbursement or minimize the perception of personal use. Automated mileage tracking solves this problem with telematics, time and date stamps, GPS technology.
3. Reduces Commute Deduction Concerns
Commute deductions can be difficult to understand for employees and employers alike. While an A to B trip from home to work is not considered business mileage, the same trip including a stop at a temporary work location in between can be reimbursable. Trying to track mileage can be challenging with a manual log. However, with automated mileage tracking, the whole process is easier and more accurate. The trucking industry is working to integrate Federally-required driver logs with telematic systems by 2019.
4. Provides Better Budget Tracking
Mileage reimbursements can be an unpredictable business expense, varying from month to month, quarter to quarter, or year to year. While data from more traditional tracking methods can be graphed and analyzed manually, automated tracking provides new ways of viewing and evaluating information. It’s much easier to recognize patterns and gain valuable insights from data that generates visualizations automatically. Businesses can only measure what is tracked. With automated mileage tracking, businesses are better able to make projections and decisions based on accurate displays of such information.
So why wait to make the switch?
Businesses have been tracking mileage for decades using traditional, manual methods. However, with automatic tracking tools available, it’s difficult to see why businesses would record mileage data in any other way. Automated mileage tracking saves time, improves accuracy, and provides businesses with valuable insights that improve overall efficiency. In short, automated mileage tracking tools let companies worry less about the details of tracking miles and spend more time growing their businesses.